To create an authorization, log onto DTS. 6. A traveler can add to and update this data. Expenses-Substantiating Records tab • Digitally sign . Making Changes 15. Click add expense. Avoid duplicate expenses. Click on other expenses. On the DTS User Welcome screen, mouse over . Other possible expenses Tolls (highway, bridge, etc. (ROs) in using the DTS Route & Review process. Figure 5-1: Local Vouchers Screen 3. Copy of disbursement voucher when the debt is the result of a previous payment Step 2 - Completing your voucher • Log in to DTS and click on Official Travel Vouchers • Click on Create voucher from approved authorization/orders • Click on Create Upload the following documents. DTS displays a list of authorizations that allow you to create a voucher. You begin by logging into DTS. Authorizations/Orders . In the . Upload receipts in to Substantiating Records. TSA PreCheck. Select the Browse button, locate/select the receipts saved to the computer, then choose the Upload button. DTS Expenses Module 2.1 Add Expenses 6 2.2 Import from GTCC 12 2.3 Attaching Documents 13 3. o SelectAdd. Once the window opens, selectRoutine TDY Trip. You can click on the 'Expenses' tab and to the far right click on 'Substantiating Records' and 'print fax cover sheet'. Receipts for all expenses $75.00 or greater. If you are completing a DTS voucher for the evacuation then you must: 1: Have evacuated . 6. 3. It will only allow GTCC reimbursement so make sure your card is linked with your checking account for automatic deposit. DTS creates the voucher using the information in the authorization and opens it on the Review Trip Voucher . Instructions to Cancel a Trip 20-29. Increase Funds Going To The Travel Card 16. DTS Travel module (e.g., Travel Management Company (TMC)* fees, . Figure 2-1: DTS Dashboard -My Travel Documents Area 2.1 Standard Itinerary-Creation Process When you select Create New Document > Routine TDY Trip, the Itinerary screen (Figure 2-2) opens. . 2. Uploading Substantiating Documents 16. Add gas receipt. 4. Substantiating documents and information. Create a DTS Voucher: D EFENSE T RAVEL M ANAGEMENT O FFICE 4 . Please check revision currency on the web prior to use. 7. Additionally, how do I file a DTS voucher 2019? Access the Joint Travel Regulations and other travel policies. 2 3 4 Update Itinerary. Live Chat. Add a new substantiating document: You can add documents to the Substantiating Documents area in two ways: Upload: Select the "plus" icon and follow the prompts . 4. 4. Fax Cover Official Travel . Access the DTS Home page: Make sure you upload the gas receipt along with the AAR and 1380 into the substantiating documents . This will help ensure that your voucher is processed and paid accurately and quickly. Select . Please include the following information to support debt validity and provide detailed information if possible. The receipts will be uploaded into your DTS document and will become a part of the record. The Add Newscreen appears. About Press Copyright Contact us Creators Advertise Developers Terms Privacy Policy & Safety How YouTube works Test new features Press Copyright Contact us Creators . The next page of the instructions will provide a visual of what this will look like when the document has uploaded.CES students will have $0 in their lodging costs. Table of Contents. When submitting your Active Duty/Defense Agency TDY Travel Voucher, it's important to ensure that all necessary documentation is included with your voucher. ManuallyAdd a reservation expense by starting on the Enter Expenses screen. DTS authorization is prepared and routed for approval. 1. Defense Travel System (DTS) Instructions for. This video is a basic overview of the local voucher submission process in DTS from creation to signature.0:37 Local Voucher definitionLocal Voucher Creation. Information regarding the details of documentation to be included is provided below. About Press Copyright Contact us Creators Advertise Developers Terms Privacy Policy & Safety How YouTube works Test new features Press Copyright Contact us Creators . Unit must forward voucher to Disbursing or TECOM within two days 8. Select the Browse button, locate/select the receipts saved to the computer, then choose the Upload button. This is a how-to guide for filing your evac voucher in DTS. 1. 5. Disbursing/TECOM must approve vouchers within 10 . Substantiating Documents Cont. That work includes removing the rental car off of the voucher and claiming it as a non-mileage expense. 2. o Select Ticketed Expensesto enter an airline and rail expense. 2. Select Remove Document and DTS deletes the authorization. On the DTS Dashboard(Figure 2-1), under My Travel Documents, select Create New Document. For currency conversion, documentation must be uploaded in substantiating records showing how the final costs were calculated. (See Chapter 4 in the Document Processing Manual) A voucher is a request for reimbursement of expenses incurred during travel. To create and attach an electronic image of a paper document to your voucher: 1. Select to attach the receipt to the voucher Shows that a substantiating document is attached to the line item . Click on add expense. on the menu bar. If any trip dates or locations changed, select Edit . Save time at the airport and find out how you can participate for free. Trip Workbook, or a location outside DTS onto the line that shows the expense you want to associate with the image. 2. Signing Voucher 16. Similarly, how do I upload documents to DTS? Local Voucher 1.1 Create a Local Voucher 4 2. 2. Chapter 5: Local Voucher Page 5-2 DTS Release 1.7.3.36, Document Processing Manual, Version 1.6.4 Updated 07/13/16 This document is controlled and maintained on the www.defensetravel.dod.mil website. press the plus button to add another stop. The next page of the instructions will provide a visual of what this will look like when the document has uploaded. 7. Add receipts and other substantiating documents: Select the \u201csignNow clip\u201d or \u201cyellow triangle\u201d icons in the Document column and follow the prompts. Log On to DTS . Create Voucher 15. you will click on the document and Add the Rental Car Agreement Form provided by . . Conversions can often be found on credit card statements (Guidance provided in the DoD FMR Volume 16, Chapter 3 . 5. . In this video, I'll upload a PDF file into my substantiating records within the Defense Travel System (DTS). Substantiating documents and information. About Press Copyright Contact us Creators Advertise Developers Terms Privacy Policy & Safety How YouTube works Test new features Press Copyright Contact us Creators . This is most commonly necessary when uploading r. Signing the document prompts DTS to route the document Add Substantiating Documents. From here, you can access any screen in DTS, where you may need to make changes. View Government Travel Card Purchases 16. How do I print orders from DTS?-If you click the print button, a PDF copy of your orders should appear OR -If you click view, it will jump to another screen.Click on the white tab on the right side of the screen with blue words: "Print Document." Print a hard copy and hand carry with you at all times during your travel. Trip Workbook, select the . Note: If the traveler is using DTS for the first time, a pop- up window will appear to review or update the traveler's profile. Select . Conference Receipt if paid on site and reimbursed via DTS. Printed copies may be obsolete. Select . Once Authorization is approved by your Detachment Program Manager, you can complete the Voucher for reimbursement . 3. How to Submit your Debt Referral Package: Access askDFAS here Under Categories, select 'Base Level Debt Submissions' Under Subcategories, select 'Base Level Debt Submissions' Enter your information Upload required and supporting documents (If you have more than 10 attachments, please combine into a single PDF document before uploading) Click Submit Lodging Receipt(s) 2. - Substantiating Documents: 21 - Adding Receipts and Other Expenses: 24 - Airfare Receipts and CTO Fees: 27 - Ensuring Your Profile is Correct: 30 Mon - Fri 8am - 6pm ET. Hint: Don't forget to upload the rental car receipt into the substantiating documents with your orders, hotel receipt and airfare receipt, if applicable. Create a Voucher On the DTS Dashboard, select Create New Document, then Voucher. Preview Voucher 15. Attach Paper Documents . Review all information and . Items you add to the Substantiating Documents area also appear in the Trip Workbook, so you can crop them, if needed, before attaching them to an expense. 6. Sometimes you incur unexpected expenses on a TDY, so be sure to add them to your voucher. ), Tickets if . Click to see full answer Similarly, how do you upload substantiating files in DTS? Insert the CAC into the reader. This will be used as a fax cover sheet to fax your receipts to the number listed on the form, 1-888-222-5061. The Enter Expensesscreen updates with the expense entry reflecting a paper clip icon indicating an attachment is present. 2. Instant message with a real person. This guide uses the term AO to refer to situations where the AO and the CO is the same person. In order for DTS to reconcile estimated expenses with actuals, a traveler submits a voucher. MUST BE PROVIDED IN SUBSTANTIATING DOCUMENTS THAT PROVEOTHERWISE. Click on create your own. 3. Create New Authorization/Order. Processing Your DTS Travel Voucher 23 CPTS TRAVEL CELL, MOODY AFB, 23CPTS.DTS.TRAVEL@US.AF.MIL A1C GREINER, SRA MUCKER, SRA WEST, MARIAH WYAND. DTS Accounting Module 3.1 Lines of Accounting 16 3.2 Add a LOA 16 3.3 Financial Summary 17 4. Review 4.1 Review Profile 19 4.2 Review Local Voucher 20 4.3 Pre-Audits 22 4.4 Digital Signature 23 DTS authorization is approved no later than 3 days before the trip. Travel Policy. Substantiating Records. Select Transportation Expenses Limited Evacuation Orders Add any expenses that you didn't estimate on your authorization. 7. The Trip Overview screen (Figure 3-3) opens. Select Create Voucher next to an authorization. 2. Select Createnext to the authorization you want to use to create the voucher. Route & Review begins when the SIGNED stamp is applied to an authorization (auth), a voucher from authorization (voucher), or a local voucher. If you made a reservation in DTS, DTS automatically adds the cost of that reservation to your voucher - so don't claim it again as a non-mileage expense. From the DTS Dashboard, select Create New Document. 1. 1. If it has been 60 days or more, DTS will prompt you toReview and Update Profile. 5. Open Profileto make changes, otherwise, select Continue with Updating. 1. Adding Rewards . . CREATE AND SIGN A VOUCHER 15-16 1. After travel, a traveler creates a voucher from an authorization (auth) to update the estimated costs with actual costs incurred on the trip. ADDITIONAL INFORMATION 17-19 1. Learn how to use the DTS system through online videos and more. Type in amount. Create New . from the drop-down list. DTS overpayment: Not the end of the world, but still a pain DTS voucher must be completed and signed by the traveler within 5 days of returning back.
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